As I mentioned last time, don't choose a tool that doesn't fit your flow. What does that mean? Here's an example: I thought I'd be clever and create a separate flow for home and work. Since I work at home, the thinking was that I'd further separate my two worlds with two systems. In one corner I had The Hit List syncing to iCal which in turn was syncing with Todo on my iPhone. In the other corner: Toodledoo in my browser (or standalone in Fluid) and on my iPhone. Guess what happened?

I wound up preferring one system over another. In this case, Toodledo (a service I'll dissect in a later post). Todo and The Hit List and even lowly iCal are great, but since the majority of my inbox items fly at me in a work context, I simply wound up using Toodledo more often. That simple cognitive shift of changing to another system wound up enough of a barrier to me to discontinue my hacked-together system. Oh, and it didn't help that my hacked system didn't work right.

The Hit List is a very powerful tool, and iCal works great with my MobileMe account. The hack to sync the two with Todo, also a terrific piece of software, only works so well. My second piece of advice this week: avoid hacked solutions unless you can fix them easily. This goes back to truly learning your system. If you can code your own apps and craft your own workflow, more power to you. If you can't, admit that you won't be able to fix things and look for a total solution elsewhere.

Case in point: so-called Kinkless GTD. Remember this one? I loved it. Add items via QuickSilver into a special, fragile OmniOutliner Pro document and all sorts of magical things happened. Unfortunately, the system was fragile as a glass kitten. Once it blew up on me once, I never got it working again, and had to unlearn a number of methods for capturing and completing tasks. That is not the way to get things done. But the toolset was beyond my capacity to fix it. So take a lesson from Star Trek and don't become dependent upon a tool you can't fathom. Or, at the least, find something with support documentation.

Next I'll show you some questions to ask when evaluating tools.

Windows' built in Task Manager is good enough to get by, but it's not really changed much since NT. If you're looking for a better alternative, MKN TaskExplorer is an option worth downloading.

The program window's default view provides a good amount of information without being overwhelming. Double clicking any task brings up a detailed view of its activity including CPU, memory, disk, and network utilization, handle, thread, and file information, and more.

Want to replace Task Manager with TaskExplorer? Hit the tools menu, click options, and check the box. It works like a charm, and launches just as quickly.

In addition to being able to terminate or pause, there's also an option to "page out" a selected process, forcing it out of physical memory. While there might not be many situations where this is necessary, it's still an interesting option to have at your disposal.

You can also launch standalone memory and performance monitors from Task Explorer. Both provide graphical and numerical information about your computer's activity. The Memory Monitor can perform automatic memory optimizations as well, either when your PC is idle or when the amount of free memory falls below a certain percentage. It works fairly well, and didn't destabilize my Windows XP Pro machine during testing.

TaskExplorer is freeware for Windows only.

Okay, confession time. Despite being an early adopter for most things, I hadn't caught the basecamp train and got on board. Why you ask? I had no good use for it, though it is an excellently crafted application. I love software, and thus I checked it out, but for some reason I didn't see how its use would fit into my busy life, until now.

Becoming a self-employed web developer threw my daily routine out the window in a big way, and my preciously corporate sanctioned work-flow as well, giving me a new set of problems. One new problem I've had is process tracking, central information storage and updating, and project management. If this sounds like three problems, you're right, but they are tightly connected.

Having many projects and lots of information to track, share, and modify, basecamp handles with ease and makes me work less and takes care of these problems without taking too much of my time. I am finally "with it" when it comes to project management.

Developing software is no picnic (as you know), but now at least I know where the utensils are. Try eating potato salad without a fork, and you'll get the idea. If you haven't checked out basecamp (by 37 signals) it is worth it, there is a free account, awesome simple tutorial videos, and a great application to help you track life and work.

If you are with it, and use basecamp religiously (or casually), do you have tips for a basecamp beginner like me, or ideas to get more out of basecamp? We're all ears.

Ever have a virus or other program that you can't get rid of because it won't die long enough for you to delete it? When Spybot, Ad-Aware, and others fail, turn to Killbox. This handy-dandy download will kill anything currently running on your PC, so you can remove it. Simply enter the path of the offending guest, and Killbox will go to town on it. Think of it like the in-memory mafia. Killbox doesn't care, it will take out pretty much anything. From time to time those of us less technologically savvy (relatives, family, friends) need help with renegade programs too, so if they ever have this problem, at least now you know a guy. Sort of. No problem, he take care of it. Don't worry about it.