Xobni is a plugin for Outlook that adds advanced search and social functions to the email client. When we last looked at Xobni, the service indexed your email messages and created personal profiles for each of your contacts by automatically extracing phone numbers and loking users up on LinkedIn. Now Xobni has rolled out an update that adds integration with Skype, Facebook, Hoovers, and Yahoo! Mail.

Here's how it works. You can search for email using the Xobni sidebar. When you click on a message, Xobni will pull up information about the sender, including information from Facebook, LinkedIn, and Hoovers. If your contact's Skype profile or phone number are available, you can also initiate a call with the click of a button.

In addition to searching your Outlook mail, you can also have Xobni index your Yahoo! Mail, although in order to reply to messages you'll need to login to the Yahoo! Mail web interface.

Soocial is a free web service that provides a central location for all of your contacts' phone numbers, email addresses, and other information. If that's all Soocial provided, it wouldn't be that interesting. But Soocial goes a few steps further and allows you to synchronize your contacts across multiple platforms, including your cellphone, Mac, PC, and Gmail.

Yesterday the company released a utility for Outlook synchronization that supports Windows XP and Vista and Microsoft Outlook 2003 and 2007. While the Outlook sync plugin is in alpha and Soocial recommends backing up your contacts before running, I didn't experience any problems. In a matter of minutes, all of my contacts were backed up online and accessible through the Soocial web site.

Gmail sync, on the other hand is a bit slower. I've been waiting about an hour for the Gmail synchronization to kick in. If and when it does, Soocial wil fill in the next piece of a synchronization puzzle that I've been struggling with for ages. Using Soocial, you'll be able to keep your Outlook and Google contacts in sync, and using Calgoo or Google Calendar Sync, you'll be able to synchronize your Outlook calendar with Google Calendar. And that means you'll be able to update your information on any computer with a web browser, knowing that the changes will be synched to your primary computer and any mobile devices like cellphones and PDAs that you keep synched with Outlook.

Now would someone please release a tool that synchronizes Outlook tasks with Remember the Milk?

Soocial also plans to release a BlackBerry client soon, and already supports hundreds of cellphones.

[via Decoder and TechCrunch]

Google offers a ton of web-based services that replace desktop applications. There's Google Docs for anyone who doesn't need a full fledged version of Microsoft Office. And there's Gmail and Google Calendar for folks who don't want to be tied to Microsoft Outlook. But there's one thing that Google has yet to offer: a task management application.

Now there's a way to add a task manager to Gmail. It just doesn't come from Google. It comes from online task list company Remember The Milk.

Here's how it works. First thing you have to do is check the box next to "add any gadget by URL" in Gmail labs. Then go to your Gmail settings tab and click on gadgets. Next, you enter the URL for the Remember The Milk gadget.

Once you're done, you just need to login to your Remember The Milk account and you should see a list of upcoming tasks in your Gmail sidebar. If you're new to Remember The Milk, you can create new tasks from Gmail or you can visit the Remember The Milk homepage.

Remember The Milk also has a Firefox addon that lets you schedule and check off tasks from your browser. But the Gmail gadget offers a few major advantages. First, it will work with any web browser that supports Gmail. And second, you don't need to install a utility on every browser you use. Just login to your GMail account and your task list will be available.

[via VentureBeat]

Evolution is an Outlook clone for Linux that serves as an email client, calendar application, and a task and contact manager. DIP Consultants has released a version of Evolution that runs on Windows machines. If you don't want to shell out the cash on the latest version of Outlook, Evolution offers many of the same features, plus a few extras.

It supports a whole slew of online services including Exchange, IMAP, POP, iCal, and Google Calendars. Evolution also features integration with the Pidgin chat client.

Evolution for Windows supports Windows XP and Vista. But I have to say, it's not exactly an Outlook or Thunderbird killer just yet. On my test machine it took an unreasonably long time to launch. And it frequently froze while downloading messages from my Gmail account.

[via Lifehacker]

About six years ago Mitch Kapor, the guy behind Lotus 1-2-3, started a new open source project called Chandler. The goal was simple enough: Create an personal information management tool that would allow users to store, share, and collaborate. It would have things like a calendar, address book, and to do list.

In other words, Chandler is a lot like Microsoft Outlook. But there are a few major differences:

1. Chandler is open source
2. Chandler works with Windows, Mac, and Linux and has a web interface
3. You can sync your Chandler tasks with an online server and share them with others

Overall the interface of the desktop and web clients is pretty, but not necessarily intuitive. For example, there's a nice big text entry box at the top of the application that you would think would be for searching. But it's primary use is for entering new tasks. Type something into that box and a new task is created. If you want to use the text area as a search box, you need to type "/f" before entering your query.
Is Chandler kind of useful? Sure. Is it an Outlook killer? Maybe. Was it worth a six year wait? Maybe not. But now that it's here, Kapor says it's up to the open source community to continue developing the project. And I've learned never to understimate the open source community. If there's a will, there's a way, and this application could be the future of collaborative task management. On the other hand, it's not entirely clear if there's a will at the moment.

What do you think? Is Chandler the wave of the future, or should Kapor have given up on it years ago?

Since the dawn of time Google Calendar, we've been waiting for a free, easy way to fully synchronize our Google Calendar to desktop calendar clients like iCal. We'd love to be able to access the same calendar data across multiple computers, but it's always been a messy affair, not free, an incomplete solution, or PC only.

Well, Calgoo has been one of those paid options up until now, but the minds behind the program just announced that it is free from here on out. That's right, Calgoo is now the free option in Google Calendar and desktop caledar synchronization. Calgoo officially supports 30 Boxes, Apple iCal, Microsoft Outlook, and -- of course -- Google Calendar.

Calgoo's "Chief Owl" will not employ ads in the app in order to pay for the costs of developing the program, but the team will begin to run ads on Calgoo Hub and possibly other future products. As for the software itself, it's pretty easy to use, and it provides for two-way synchonization, which means that any changes on one calendar will apply to the other.

[via WebWorkerDaily]

If you've ever upgraded Outlook, tried to keep your contacts and calendar when migrating to a new computer, or plugged a PDA into your PC, odds are you've got a few duplicate items in Outlook. Outlook Duplicate Items Remover can help you find and remove those duplicates.

ODIR is a free Windows utility that integrates itself with Outlook. Once installed, you should notice a new ODIR menu in Outlook. When you click Remove Duplicate items, you can choose any Outlook folder to scan. ODIR can handle contacts, calendar items, tasks, notes, or emails.

The utility scans contacts to find identical first and last names, email addresses and company names. If you've got two items that are similar, but not identical, ODIR may still try to move one to a new folder. Becuase the program isolates your duplicates instead of deleting them, you can always go into the new folder and move them back.

[via SolSie]

Xobni is one of those services that you kind of have to see to understand its value, which is why we've included the promotional video above. But in a nutshell, it's a Microsoft Outlook add-on that gives you detailed information about the people you email most often and help you organize your communications.

The program adds a sidebar to Outlook and creates a profile for people you communicate with by pulling information from your email messages even if you haven't created a contact profile in Outlook. Here are a few of the things Xobni can show you:

• The phone numbers of people you email are automatically extracted from messages
• You can see a graph of the times of day when a contact typically emails you, so you will know if they're less likely to respond to a message after business hours
• Xobni automatically displays all attachments a contact has sent you
• See statistics about your contacts, easily find the people you email the most often, and identify contacts you've lost touch with

Xobni has been available as a private beta for a few months now, but this morning the company took down the private sign and opened the beta up to everyone who wants to download and install the utility. Well, everyone who uses Windows and Outlook anyway.

While the ability to send SMS is built directly into Microsoft Office 2007, users are always on the lookout for an affordable way to use the service.

SMSOfficer is one of the SMS services that has answered the call. SMSOfficer allows you to easily send SMS to any mobile phone using Microsoft Outlook 2007. No installation is required, which is an instant plus in these dark times of worm-infested installers.

First, you need to register for your free SMSOfficer account. They'll send you a text message (natch) with a password, and a link to introduce the service to Microsoft Outlook. That's all for the setup.

Sending messages is a no-brainer. In Outlook, go to File-New-Text Message, type in your contact, type in your message, and hit send. Easy like Sunday morning.

10 free messages are yours when you sign up. After that, you have to pay to play. And while we like the service, we don't necessarily like the cost (if you've been reading Download Squad for a while, you'll know that we like free best of all).

So we'll ask you, constant reader: are there any similar services that offer this type of Outlook integration that are less expensive, or free?

[via Digital Inspiration]

Looking for another alternative to Microsoft Outlook? While Mozilla Thunderbird offers many of the same features as Microsoft's email client, you need to install plugins to add calendar and task management features. eM Client, on the other hand, comes equipped with a full featured email client and contact, task, and calendar managers.

eM Client is a Windows only application that has been in development since 2006. Version 1.1 beta of eM Client already offers a pretty robust Outlook clone, with support for IMAP and POP email and CalDAV calendars. While it's not exactly an Outlook killer yet, eM Client's developers are working on a few killer features:

• Google Calendar and Contacts Sync
• ActiveSync support
• Universal translation tool
• Facebook integration
• IM integration
• Anti-virus integration

eM Client also has a highly customizable interface, which is always nice.

If you've ever been through the hassle of moving an Outlook account to a new computer, or restoring an Outlook account that had been deleted or corrupted, then you need to take a long look at OutlookBackupPro.

OutlookBackupPro will backup everything associated with your email account, including signature files, customized stationary, templates, OutNote notes, and all registry entries and system settings associated with Outlook. It will also backup your Outlook PST files. For those among us that can't even remember our wedding anniversary, the program also offers set-and-forget automated backups.

Once the files are backed up, OutlookBackupPro can upload your files to any FTP server for safekeeping. Restoration is as simple as a mouse click.

OutlookBackupPro also allows you to backup any files or folders along with your Outlook backup, so you can back up whatever you want without leaving the program interface.

OutlookBackupPro is available as a 14 day demo, and costs $39.99 to register. OutlookBackupPro works with Outlook 2003 or 2007, and requires 2000, XP, or Vista.

Google today released a piece of software that may just be the holy grail of calendar synchronization. Well, if you use Windows and Outlook, anyway. Google Calendar Sync is a utility that automatically synchronizes your Outlook and Google Calendar appointments.

You can configure Google Calendar Sync for 2 way sync, meaning that any time you update either calendar, the changes will be copied to the other. Or you can choose a 1-way sync which will only copy changes made from one calendar to the other and not vice versa.

What's really exciting about Google Calendar Sync is it gives you a way to synchronize your calendar across multiple devices easily. Just install Google Calendar Sync on multiple computers and now when you update your laptop calendar it will automatically sync with Google Calendar, which will automatically sync with your desktop PC, which will sync with your Windows Mobile PDA. Pretty cool, huh?

Google Calendar Sync is hardly the first tool for synchronizing Outlook and Google Calendar, but it's free and it performs automatic synchronization at regularly scheduled interviews while most other programs cost money and/or require you to activate them manually.

Now if Google would just release a version that works with Thunderbird (with the Lightning extension) and iCal.

[via Official Google Blog]

Have you got an iPhone and a Gmail account? If so, you're probably using IMAP, and you may not even realize it. What's IMAP? It's an email protocol that has been around for many years, but is not nearly as well known as its counterpart, POP.

First, the definitions:

POP, or POP3: Post Office Protocol 3, the most commonly used email protocol for retrieving remote email to a local client over a TCP/IP connection.

IMAP, or IMAP4: Internet Message Access Protocol, an email protocol for accessing email on a remote server using a local client over a TCP/IP connection.

While the two definitions seem very similar, take note of the difference. POP is used for retrieving email to the local client, whereas IMAP is used to access email located on a remote server.

When you use POP, your email comes in to you local client, and typically the remote version is purged. There is no concept of multiple clients having identical synchronized versions of your inbox and email folders.

When you use IMAP, your email actually lives on a remote server, and is not purged. You can access it with a local client, which downloads a copy of your messages, and synchronizes the contents of your local mail store to that of the server's. Changes that you make locally are reflected on the server, and if you wanted to you could connect with another device or email client that is capable of IMAP, and you will see exactly the same thing - all of your messages in your inbox and other folders will reflect exactly what is on the server.

Sounds pretty great, right? Well, yes. Most of us probably have some hardcore geek friend that has been extolling the virtues of IMAP for years, only to have it fall on deaf ears. Most of us have either never had the need for such synchronization, or have not had an IMAP capable mail provider.

It's late Friday afternoon, and the FedEx driver is due any moment for the last pickup before the weekend. Suddenly, without warning, an urgent email pops into your Microsoft Outlook inbox. A customer needs three widgets, and they need them yesterday.

But you don't even flinch. You click the "ship" button on your FedEx QuickShip toolbar, choose the customer's name from your Outlook address book, and create the shipment. Disaster averted. World saved.

Or something like that.

The FedEx QuickShip toolbar is a free toolbar that integrates into your Outlook 2003 or 2007 inbox. The belief is that the integration of these two entities will lead to saved time and increased productivity. To be fair, you can do plenty with the FedEx QuickShip toolbar: create and track U.S. shipments, get rates, schedule pickups, and find the nearest staffed FedEx location – all without leaving your Office Outlook application. And that's a plus.

However, we think the "integration" between FedEx and Outlook isn't nearly integrated enough. It seems that the only integration is a new toolbar and the ability to ship to any address in your Outlook address book. Otherwise, the act like they don't know each other. Want to track a package in your Outlook inbox? You'll need to copy the tracking number, choose track from your toolbar, and paste it into the tracking field. Of course this might save a little time...but how is this much different than pasting that same number into a web browser?

For you who use Outlook and FedEx as your main weapons, this should be a boon. For all others...we'd wait for a more integrated solution.

You'll need Outlook 2003 or 2007 and a FedEx shipping account.

[via AppScout]

Is your email inbox overflowing with thousands of messages, or is it virtually empty, with only the few messages that have come in since the last time you checked it? It seems like a simple personal preference, but the answer to the question of whether you are an email "filer" or "piler" says a lot more about you than you might think it does.

While nobody can see into your inbox, the fact is that if you simply leave everything there and let it get pushed down by new messages that are coming in, you're almost certainly not giving enough thought to the things that hit your inbox. For pilers, the only clue as to whether an email has been dealt with is whether it is marked as read or unread. But all too often we read emails when we are not currently in a position to do anything about them. Even if we're careful about going back and marking messages as unread, they still get pushed down, out of sight, out of mind.

Right now, many of you with overflowing inboxes are probably screaming at your screen. How can we be so bold as to assume that we know if you're on top of your email or not based on this simple criteria? And plus, just last week we were writing about the virtues of Gmail. Gmail! You know, the email client made by that internet search juggernaut, Google! Surely if you need to find an email, it's only a search away. So why bother filing things at all?

Okay, we hear you, and understand your position. But there's really no gentle way to say this, so we're just going to come out and say it.

You're wrong.

Okay, there, we've said it. Everyone take a deep breath! Now let's look at how we can take such a controversial position in complete and utter knowledge that we are right, with not even the remotest possibility that we could be wrong. Alright then.