labels posts

Want to see GMail subjects instead of tons of labels? Hide 'em in labs

by Lee Mathews Aug 5th 2009

Thanks to GMail on my iPod Touch I've gotten used to a label-free view of my inbox. The actual subjects of the message I receive are much more important to me than seeing how my filters auto-sort things. Let's face it, by now most of you probably know whose messages get labeled as what.

Don't need the multitude of multicoloralism cluttering your inbox? Head over to the labs page and turn on remove labels from subjects.

If you work on a cramped screen at all (hello, netbook users!) you'll likely welcome the change. Instead of subjects getting shoved rudely aside by multiple labels, you'll actually be able to glimpse what new messages are about before opening them.

Labels are great for sorting things, but I'm glad I can now enable a more minimal look for my inbox.

[via Official GMail blog]

Tags: gmail-labs, labels, minimal, simple, tidy

Filed under: E-mail, Google

Gmail tweaks labels, kind of turns them into folders

by Brad Linder Jul 1st 2009

Google is rolling out a handful of changes to the way it handles labels in Gmail. First, labels are moving into the top left-side navigation area, right by your shortcuts for inbox, sent, starred, and other items. You can also choose to hide some labels while showing others.

Probably one of the biggest changes is that users will now be able to drag and drop messages into labels. In other words, you can sort your messages much the same way that you would add them to folders in almost any other webmail system.

Google is also removing the "right-side labels" feature from Gmail labs. The company says the new labels behavior makes it unnecessary. But try telling that to users who have gotten used to their labels hanging out in a sidebar on the right side of their screens.

The new features aren't showing up in my inbox yet, but Google has a way of rolling these kinds of changes out gradually to some groups of users before others. Have you noticed any changes to your Gmail interface? Let us know what you think in the comments.

Tags: folders, gmail, gmail-labels, gmail-labs, labels, tags

Filed under: E-mail, Google, Web

Gmail rolls out tools to make labels easier

by Brad Linder Feb 3rd 2009

About 4 years after Google confused millions of people by telling people to tag their email messages with "labels" instead of sorting messages into folders, the company is rolling out a new feature that could make labels a little easier to use.

Here's the idea. Instead of clicking the "more actions" button to apply a label and then hitting the archive button to move a message out of your inbox, you'll be able to just hit a "Move to" button in the Gmail toolbar. If you want to add a label without removing the message from your inbox, you can just select the "Labels" drop down menu instead.

The new feature is expected to roll out for all users soon, but the new buttons haven't shown up for any of my Gmail accounts yet.

Tags: email, folders, gmail, labels

Filed under: Windows, Macintosh, Linux, E-mail, Productivity, Google, Freeware, How-Tos

How to organize your ideas in Gmail - Emailers Anonymous

by Jason Clarke Sep 4th 2008

A friend recently asked me how he could set his Gmail up so that he could email himself ideas, and have them be automatically filed away into a specific label instead of clogging up his inbox. Gmail has a function called Filters which is similar to rules in other email systems, and it is very powerful and well-suited to this task. If you would like to be able to email yourself information and have it automatically be stored away into a label and stay out of your inbox, follow these instructions.

So the first thing to keep in mind is that there are reasons where you might legitimately want to email yourself and have it show up in your inbox, for example you might Reply All to something and find that your email address was included as an addressee. You don't want a thread like that one getting automatically moved into a folder, or you might miss it.

So the solution is to use a custom email address, which is easy. Gmail supports an email standard that allows you to add a plus symbol after your username, and anything you like after that. So an email sent to username+ideas@gmail.com will go right into your Gmail account the same way one sent to username@gmail.com will.

But here's the cool thing: you can filter based on the actual incoming email address. Here's how:

Tags: auto-tagging, automatic-filtering, Emailers-Anonymous, Gmail, gmail-filters, gmail-labels, labels, tagging, tagging-email

Filed under: Internet, Office, Web services, Google, web 2.0

Google Docs redesigns toolbar, adds colored labels

by Brad Linder Mar 26th 2008

Google has rolled out two new features for Google Docs, the company's online word processing application. The first is a new improved menu toolbar. Well, improved might be a subject term. To be perfectly honest, it doesn't appear to add a whole lot of new features. But it looks far more like the menu toolbar you'd expect to find in a desktop application, complete with File, Edit, Insert, Format, Tools, and Table options.

Google has also added the ability to select colors for your labels/folders. This is a feature that Google added to Gmail a few months ago. And we have to say, it's one of those features you didn't necessarily know you needed until you have it and then it's hard to imagine life without it.

If you use Google Docs regularly, these two features, particularly the colored labels could make life a lot easier. But as much as we love us some free Google office applications, we have to say, Zoho Writer still blows Google Docs away in a feature by feature comparison.

[via Google Operating System and... Google Operating System]

Tags: colored-labels, folders, google-docs, labels, menus

Filed under: Design, Internet, Features, Blogging, Web services, Google, web 2.0

8 steps to a more professional Blogspot blog

by Brad Linder Mar 24th 2008

So you want to start your own blog. One of the first things you'll have to do is decide which blogging application you want to use. There are a ton of options, ranging from the incredibly simple (LiveJournal), to the infinitely customizable (WordPress). But one of the easiest blogging clients around is Google's Blogger.

Blogger is not as easy to customize as WordPress, but Blogger's simplicity also makes the process of setting up a blog a lot less daunting. You can literally start blogging within minutes of signing up for a Blogger account. Google will also host your blog for free, which means you don't need to pay for domain registration or web hosting. WordPress does also offer free hosting, but WordPress doesn't allow free account holders to include advertising. Blogger does. So if you have dreams of quitting your day job, but don't want to pay a few bucks a month for web hosting, Blogger provides a good way to test the waters.

But while Google offers a handful of widgets for customizing your blog, if you really want to make your web site your own, you're going to have to get your hands dirty editing your blog template and adding some HTML and JavaScript code. Fortunately, you don't have to know much about HTML or CSS to implement the tweaks in this guide. As long as you're handy with the copy and paste keys, you should be all set. So let's get started.

Tags: advertiisng, blogger, blogspot, cloud, contactify, labels, navbar, tags, templates

Filed under: Internet, E-mail, Google

Gmail adds colored labels

by Chris Gilmer Dec 4th 2007

Google's Gmail has been slowly adding new features like IMAP and group chat. The latest addition has been a high priority for many organizational obsessed users since the email service's inception.

Gmail users can now assign separate colors for each label. This allows you to easily categorize emails and recognize them at a glance by thee label color. To get started editing labels, you can click the square to the right of your label list and a color palette will appear. Edit name if you wish and click OK.

We've tested colored labels using Internet Explorer, Safari 3 and Firefox 2 and all appear to work.

Tags: color, email, gmail, google, labels

Filed under: Internet, Productivity, Google

Google Notebook adds support for labels

by Brad Linder Nov 2nd 2007

Google has added support for labels to Google Notebook. The move isn't surprising. You can use labels to organize Gmail, Google Documents, RSS feeds in Google Reader, and the list goes on. What is a bit surprising is that it's taken so long to roll out support for labels in Google Notebook.

Labels are automatically imported from your Google Bookmarks settings, if you use Google Bookmarks. You can then sort or filter your notes by label using either the Google Notebook web page or the Google Notebook browser plugin.

[via Google Operating System]

Tags: google-notebook, labels, notes, tags

Filed under: E-mail, Google

Is Google adding multi-protocol chat to Gmail?

by Brad Linder Oct 31st 2007

It looks like Google may be planning some new Gmail features. Many users are already noticing a "newer version" of the Gmail interface with faster page loading and an expanded contact manager. But did you notice that you can choose from a list of instant message services to flesh out our contact profile? Kind of funny, since you can only chat with other Gmail/GTalk users from within the Gmail interface -- or can you?

Ionut Alex Chitu over at Google Operating System took a look at the updated Gmail code and found indications that Google would be adding support for Jabber transports. In other words, you may soon be able to chat with contacts using Yahoo!, MSN, or AOL instant messengers as well as Google Talk and other chat clients from within the Gmail interface.

Chitu also uncovered evidence that you'll be able to add colors to labels, and detach messages from conversations. We have to admit, we were a little underwhelmed with Google's latest facelift, but we're heartened at the thought that the updated contact manager is just the first of many changes coming soon.

Tags: chat, contacts, gmail, google-operating-system, instant-messenger, labels

Filed under: Internet, Utilities, Features, Productivity, Web services, Google, Browser Tips

Top 10 Gmail tips and hacks

by David Chartier Feb 21st 2007

Gmail offers a lot of flexibility when it comes to the way you manage your email. Innovative features like labels, a dedicated mobile phone client and rich script-ability via Firefox's Greasemonkey plugin create a unique appeal for users from nearly all walks of life.

Since you can do so much with and to Gmail, I thought I would round up my favorite tips and hacks for users both old and new. Some of these are simple ideas for thinking about labels in a different way, while others add more powerful functionality for the most dedicated of Gmail ninjas. Of course, this list is by no means complete, so have at it in the comments with your own tips, scripts and workflows. For now, here are mine:

Greasemonkey repository at Google Code: Started by Mihai Parparita, a Google employee (though unaffiliated with Gmail), this Google Code repository has some of the coolest and most functional Gmail scripts for Greasemonkey, an add-on for Firefox. Scripts for adding colors to labels, saving searches and even integrating Gmail + Google Reader can all be found here.
The Macros script: Found at that Google Code repository, I firmly believe this is *the* essential Gmail trick to end all Gmail tricks. It adds a serious dose of productivity that can make Gmail more functional than any desktop email client on the block. This script has shortcuts for label navigation, simultaneously marking as read + archiving, labeling messages on the fly and much more - all from the keyboard. Once you get this script installed, pressing 'h' should display a slick overlay of all available shortcuts.
Trick your labels: Using unique characters to prefix label names brings them to the top of the alphabetized list of labels. The @ symbol, numbers and even underscores are all useful for bringing important labels out of their standard organization, and they make labels more accessible to other hacks like the Macros script.
Join the Power Users group: The Gmail Power Users Google Group attracts many users just like you, looking for ways to extend and bend Gmail to their will. If you find yourself getting as hooked on Greasemonkey scripts as I have, this is a great place to find other people who are customizing them to their specific interests.
Quicker Contacts: Gmail includes a built-in chat feature with a clever pop-up window for easy access to some of the contacts with whom you communicate the most, but why limit this handy functionality to the tiny chat area? Quicker Contacts is another fantastic Greasemonkey script that adds this pop-up window to every message in Gmail. One catch, however, is that you need to be using Gmail's standard + chat mode in order for this script to work. If you don't like chatting inside of Gmail though, the good news is that you can simply sign out of chat and collapse the panel to avoid being bothered with it.
Bookmark any label, folder or message type: Another apparently undocumented Gmail trick is the ability to bookmark a label, a standard folder or even a message type such as 'read' or 'unread.' It isn't quite as easy as bookmarking a website, but it's useful: simply copy and paste this link into your address bar: https://mail.google.com/mail/?view=cm&fs=1: and then add any label name, folder or message type after the colon (examples: fs=1:todo, fs=1:Drafts and fs=1:unread). Press enter, and then bookmark that page once Gmail loads.
Backup Gmail offline: Some Gmail users can occasionally find themselves needing access to their email when they're offline somewhere, or - worst case scenario - their account might have accidentally disappeared. No matter what the reason is, it's always a good idea to have a backup of your data, and email from an online service is no exception. Gmail offers instructions for accessing and downloading your email to a desktop client, with a ton of customized instructions for nearly every client in the book. As an added bonus, it seems Gmail has recently introduced a "recent" mode just in case you want to download your email with more than one client.
Manage multiple Gmail accounts: For one reason or another, many Gmail users find themselves opening multiple accounts. Throw the ability to run Gmail on your own domain with Google Apps for Your Domain, and things can get complicated. Gmail Manager is an add-on for Firefox that untangles your Gmail web by allowing you to manage, swap between and receive new message alerts from multiple Gmail accounts, including those run on Google Apps.
Fetch your other mail: A recent and quietly introduced Gmail feature is Mail Fetcher, which can check up to five other email accounts and download all that mail into your Gmail. To help keep things organized, Mail Fetcher can automatically label and archive all this incoming mail.
Bookmarklets: These are typically javascript-enabled bookmarks that do something instead of simply 'mark something. To make Gmail more functional, there are two bookmarklets which the Gmail community have cooked up to make the web service feel more like a desktop app. The first is Compose (drag that link to your browser's bookmark toolbar or 'mark as you see fit), which skips directly to opening a compose window in Gmail (sidenote: To save my life I can neither find nor hack this one to open a new window; if any readers were more successful, I would join many others in thanking you if you shared in the comments). The second bookmarklet is really handy for sharing whatever page you're viewing: Gmail This opens a new, smaller composition window with the title of the front-most webpage in the subject and a link to the page in the body of the email. If you selected any text on the page, this will be added to the message body as well.

[Update: Download Squad reader bcnewman hacked the Gmail This bookmarklet to create a new, blank compose window in a popup, just like the Gmail This 'marklet. Get the javascript from bcnewman's comment here, or simply drag this link to your toolbar to create the bookmarklet. Thanks a lot bcnewman!

Like I said, this list is by no means complete. There are plenty of runner-ups in my book, such as the dragdropupload Firefox add-on which allows you to (amongst other things) drag and drop files you want to attach directly onto the "Attach a file" link, so be sure to (try and) trump me with your own perfect Gmail setup.

Tags: add-ons, addons, bookmarklets, gmail, hacks, labels, POP, tips, tricks

Filed under: Internet, News, Macintosh, Linux, Blogging, Windows Mobile, Symbian, Palm, Web services, Google, Social Software, Unix

Blogger finishes beta period, goes official

by David Chartier Dec 23rd 2006

A post at Blogger Buzz, Google's own blog that covers everything Blogger, proclaims: "The new version of Blogger in beta is dead! Long live the new version of Blogger!" Indeed, that beta they rolled out last August has gotten all growed up, dropping its beta moniker and introducing its new features to the world. As you might recall, the new Blogger has all sorts of new goodies like labels for posts (a lá Gmail), drag and drop template editing, more powerful WYSIWYG post editing, private blogging, a better dashboard and - of course - being able to sign in with your increasingly ubiquitous Google Account.

If you're still using the old Blogger and haven't switched over yet, the login pane at the top right of the page *should* offer you a 'switch now!' option the next time you sign in. However, the Blogger Buzz post warns that while the new version is live and available to everyone, the switching process is still rolling out slowly for the rest of Blogger users to keep their server load manageable. If you don't see the switch button yet, you should soon, and I highly recommend the new version. I'm still a devout Vox convert (though template editing would be really nice, Six Apart!), but this is a strong upgrade from the Blogger crew for one of the most popular services available.

Tags: beta, blogger, google, google account, GoogleAccount, labels, templates, update, upgrade, wysiwyg

Filed under: Business, Features, E-mail, Productivity, Web services, Google, How-Tos

Five simple rules for keeping an empty inbox

by Grant Robertson Nov 15th 2006

If your email volume is anything like mine, it's totally insane. Thousands of messages constantly streaming in and, only a tiny fraction of those are messages you need to see.

Surprising then, that only a few years ago I was literally living inside Microsoft Outlook. Rigid folders, the nightmarish rules "wizard", and that annoying inbox chime that dings regardless of which folder your new ~~distraction~~ message ultimately wound up.

I completely believe that Gmail saved my life. Okay, that's pushing it. Gmail didn't save my life. What Gmail (and a little bit of GTD-inspired respect for my own time) did was save my attention span. Some careful filtering and a bit of common sense returned a half hour or more of uninterrupted concentration per day.

That's 2.5 hours a week, over 10 hours a month and more than one whole day per year.

So, how did I do it?

Tags: clutter, email, empty, filters, gmail, gtd, inbox, labels, organization, productivity

Filed under: Internet, News, Windows, Macintosh, Linux, Windows Mobile, Symbian, Palm, Productivity, Web services, Google, Social Software

Saved locations feature added to Google Maps

by David Chartier Aug 5th 2006

Google has added a 'Saved Locations' feature to Google Maps, complete with labels and auto-completion. Once signed into Google Maps, the service will begin auto-saving all addresses you type in (this is toggle-able from preferences). Clicking the Saved Locations option in the upper right of Google Maps takes you to your list of addresses where you can begin entering your own, including a label for each such as 'work', 'home', etc. Once a label has been applied to a location, Google Maps can recognize and auto-complete the label as well, saving you from having to re-type all those addresses. Auto-completing even works when searching for businesses, as in the example provides in their blog's announcement post: typing a business search like 'pizza near work' can expand the label 'work', provided you've entered one.

This is a really slick and time-saving feature, and it'll be great to see if Google takes it a few steps further some day. I would love it if Google Maps could tie into my Gmail account and offer the ability to auto-complete addresses from my contacts. So if I begin to type 'beer near John Doe', Google Maps can be the facilitator for even speedier alcohol consumption. Ah, the wonders of technology.

Tags: feature, google, label, labels, locations, maps, saved, update

Filed under: Windows, Macintosh, Linux, Windows Mobile, Web services, Google

Google Reader gets UI face lift, settings page

by David Chartier Jun 28th 2006

Google Reader has received a major UI overhaul and joined its sibling Google apps with the introduction of a full-blown "Settings" page. Users finally have a powerful management panel for their Subscriptions and Labels, allowing batch operations for deleting, renaming and shuffling subscriptions around. The Google Reader team even went so far as to allow you to toggle whether animations play when you're using gReader.

The face lift doesn't stop at Google Reader's settings and preferences though. There is a new Labels menu to accompany Subscriptions, and both are ripe with AJAX-y pull-down goodness. Gone is that clunky Subscriptions section that folds out; now they're both handy menus that allow you to chose single feeds or entire labels. But if you aren't a menu and mousing kind of reader, the translucent label selector you can access from a keyboard shortcut (g + l) is still present.

All in all this is a spectacular (and necessary) update to my personal favorite of the online newsreader offerings. Call me crazy, but I think this finally makes Google Reader feel like it has the necessary features to stack up to the competition - even though it's still in the Labs.

Tags: google, greader, labels, reader, rss, settings, subscriptions, UI, update, upgrade

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