As I mentioned last time, don't choose a tool that doesn't fit your flow. What does that mean? Here's an example: I thought I'd be clever and create a separate flow for home and work. Since I work at home, the thinking was that I'd further separate my two worlds with two systems. In one corner I had The Hit List syncing to iCal which in turn was syncing with Todo on my iPhone. In the other corner: Toodledoo in my browser (or standalone in Fluid) and on my iPhone. Guess what happened?

I wound up preferring one system over another. In this case, Toodledo (a service I'll dissect in a later post). Todo and The Hit List and even lowly iCal are great, but since the majority of my inbox items fly at me in a work context, I simply wound up using Toodledo more often. That simple cognitive shift of changing to another system wound up enough of a barrier to me to discontinue my hacked-together system. Oh, and it didn't help that my hacked system didn't work right.

The Hit List is a very powerful tool, and iCal works great with my MobileMe account. The hack to sync the two with Todo, also a terrific piece of software, only works so well. My second piece of advice this week: avoid hacked solutions unless you can fix them easily. This goes back to truly learning your system. If you can code your own apps and craft your own workflow, more power to you. If you can't, admit that you won't be able to fix things and look for a total solution elsewhere.

Case in point: so-called Kinkless GTD. Remember this one? I loved it. Add items via QuickSilver into a special, fragile OmniOutliner Pro document and all sorts of magical things happened. Unfortunately, the system was fragile as a glass kitten. Once it blew up on me once, I never got it working again, and had to unlearn a number of methods for capturing and completing tasks. That is not the way to get things done. But the toolset was beyond my capacity to fix it. So take a lesson from Star Trek and don't become dependent upon a tool you can't fathom. Or, at the least, find something with support documentation.

Next I'll show you some questions to ask when evaluating tools.

TASCK is a bare-bones task list-manager web application. What TASCK lacks in features, it makes up for in minimalism. Literally, the only thing you can do on the site is add tasks by hovering over the plus symbol, and either check off or delete them as you complete them. It's unclear what the difference is between checking off a task and deleting it; in either case the list item simply disappears.

Though you don't need to sign up to use TASCK, it's probably a good idea to if you plan on making any serious use of the site. Simply clicking the How To Use link and then going back to the site was enough to lose the short list of items I had entered.

The name TASCK is intended to be a combination of the words tack and task. The site is intended as a task management tool for people that are too busy to fuss with more complicated task managers.

If you're looking for something a little more functional than a plain text document, but without all the confusing bells and whistles that today's batch of GTD-inspired applications offer, TASCK might be right down your alley.

Somewhere between the vagueness of to-do lists and the complication of calendars, there's Superminder . It's a simple email and SMS reminder service that looks great and works will a minimum of fuss. Set a timezone, give it an email and a mobile number, and away you go. Reminders just get a name, a date, a time, and a delivery method, and you can forget the rest. It's like iCal without the "cal."

The strength of Superminder is in its simplicity. The most obsessive modern design gurus will love the look and intuitive feel of the UI. The only thing I can knock it for is that you have to pay for SMS reminders, but even that isn't the worst thing. SMS shortcodes are obscenely expensive, and designer geeks have to eat. Plans range from $4 for 15 SMS messages to $25 for 100, or you can always use Superminder via email for free.

If you prefer to keep your GTD application on the desktop instead of using a web app like Remember the Milk, WinWorkBar is worth giving a try.

It's less than a 600kb download and packs a ton of functionality into a tidy sidebar. Features include a time and date display, calendar, task list, and notepad.

Tasks can be created as a one time occurrence or repeating event and can span multiple days. You can also specify percentage complete, not just whether or not a task is finished. The task view can be filtered a number of different ways, including progress, category, priority, or date (creation, change, etc.).

Notes can also be assigned to a range of dates - helpful if you've got an important event coming up and want to be reminded repeatedly as it approaches.

Hotkeys are supported for task and note creation and to show or hide the sidebar.

By default the sidebar autohides, though it's perfectly suited to full-time display on a widescreen monitor. A quick click on the menu button can turn off hiding. WinWorkBar also places an icon in the system tray at startup which provides right-click access to creating new notes and tasks.

WinWorkBar is a free application for Windows only.

Jay recently reviewed MiniTask, an ultra- simple to-do list application built on the Adobe Air platform. If you're like me and would prefer to avoid installing yet another oversized Adobe product on your Windows PC, take a look at To-Do Desklist.

Like MiniTask, you can add an alarm to an item and hotkeys are supported for adding new tasks and showing your to-do items. Desklist also allows you to assign priority and add extended notes to tasks.

Alerts can be displayed in any corner of your screen, and they're fully skinnable. The program comes with light, dark, and sky themes built in, but you're free to set your own background color or image and change the display font. You can also tweak opacity settings for the alerts.

The full task window allows you to filter items by priority. When your list gets lengthy, it's a helpful way to make sure you're focusing on critical tasks.

I'd like to have option to hide alerts (like MiniTask) or collapse task items, but for simple lists, Desklist is still a good option. It's freeware for Windows only.

Do you forget stuff? Do you wonder where the heck you put the keys when they're in your right hand? Do you get in the shower with your socks still on? Do you ever get to the bus stop, and realize you can't recall if you've put on pants? We're the only ones? Really? Damn.

We're willing to bet you can still benefit from Tasque, even if you just need reminders about the things normal people put on their to-do lists.

There are a few other to-do list applications in Linux, but most lack the finesse that Tasque is already bringing to the table. Tasque is a newcomer (it got its start at last year's Hackweek), and seems well on its way to becoming a big player.

Tasque (pronounced "Task") is a unified frontend for a number of backends. Honest to god, we don't mean anything obscene by that. What we mean is, it's a very standard graphical interface that works with a number of to-do and database types to make your to-do list dynamic.

Springnote is a powerful browser based note taking system. You can forget about the standard text only inputs that many online note tools offer, this application has the ability to drop in images, attach files and organize layout at will. Its wiki style note taking system allows pages of content like todo's, monthly calendars and plans to be created with Word like functionality and tools with tags, change history, folder hierarchy and page bookmarks for more important content. Springnote's can also be shared between friends for reading or collaboration.

Perhaps the most important feature of Springnote is the ability to import and export notes. Downloading options include HTML, XHTML and Send to a Blog or use anywhere else. Importing can be done using MS-word docs, .txt, HTML or OpenDocument .odt formats. Springnote has an open API and unlimited storage of text files with 2GB file storage available. There are tons of Springnote mashups that you can utilize to expand the functionality of your account, including IM, Flickr, and Firefox toolbar integration.

It's Friday, and Download Squad wants to make sure that you have completed all your tasks for the week. And what better way to track and ensure they are completed than with an online app. We have covered a bunch of note taking and GTD apps in the past, but Vitalist is another one you might enjoy using.

Vitalist offers a fresh outlook on the space. The interface is quick to grasp, well layed out and offers tasks that can be grouped and filtered by color coordinated projects, making it quick to scan and update as required. Vitalist has also built out special mobile access websites including a dedicated iPhone website for completing tasks while on the go. Support for both Google and Netvibes start page widgets is available as well as reminders that can be sent to emails and via sms. There are a few different Vitalist account options starting at free, and rising up to $10/month. Free accounts of course come with a few limitations. Actions and Tasks are unlimited, but projects and contacts are limited to 10 and there are no task sharing features available.

With so many GTD tools in the marketplace, it's hard to decide which one to choose that will help you along the way. Sometimes your best bet is to actually get a good old fashion moleskin notebook and a pen. Getting things done truly has nothing to do with the application, and more to do with the execution and sticking to whatever you choose to help you along the way.

Check out a few more pics after the jump...

You wouldn't normally think to take notes using a social application as Twitter, but it is possible.

Twitternotes is an online application that uses the Twitter API to basically, take notes. This tool is a little more complicated than scratching something down in a notebook, using Outlook Notes, or one of the many other online note tools but if you have Twitter open throughout the day, this might come in handy.

Users log into the system using their Twitter account information, and add TwitterNotes as a follower. Notes can be added to your account privately or open for all users to see using special characters and combinations in your Twitter entry. Notes can then be picked up when logged into your TwitterNotes account, which is a bit frustrating because it would be nice to be able to simply check these notes out in Twitter itself under Direct Messages. Nonetheless, it's just another way to try and stay organized and on top of your to-dos.

With some students already in school, and some preparing to enter yet another journey into a new semester, let DLS make your studies that much more organized with a few free desktop and web applications that will make your school life that much more enjoyable.

From free document creation applications, online to-do's and organization applications, users are faced with a decision, go for the costly desktop versions and upgrade every few years, or stay ahead of the curve with free web based applications that are constantly updating with new growing feature sets. The choice has never been easier.

This DLS special feature lists out current tools that are floating around the web as highly competitive alternatives for both students and professionals.

We know, it's the middle of the summer, but it's never too early to start looking at what you might need for the upcoming semester. And if you are looking for another way to get, and stay organized while off at school, Notely might be your lecture note savior.

This online tool allows users to organize data from meetings, appointments, class notes, lectures, accessing it anywhere. There are a number of free features that the Notely application supplies, including:

• Calendar
• To-Do
• Homework Organizer
• Course Manager
• Notes
• Link, Contact and File Organizer
• Notebook/Lab book

Notely is a pretty powerful online application that can aid in keeping all class information together, in an easily managed interface. One main thing we wish it had, search. It would be nice to search for a phrase or keyword and have all related notes, calendar items, and course information show up. All of the content that users store in Notely can be exported as PDF, DOC, TXT, Excel and synced with iCal.

A similar online offering is stu.dicio.us.

There are many task-list applications out there, but not many with the impressive feature set that Toodledo has. Its deceptive simplicity of task entry using inline editing via AJAX makes for lightning fast tasking and better productivity, while providing integration with Google Calendar, Google Personal Homepage, Firefox, and IMified.

One of the best features of Toodledo is the distinction between folders (for projects) and contexts (the many hats you wear). Contexts allows only your current frame of mind for work, and doesn't show you your home tasks. This keeps the honey-do list away from your work list, so you aren't thinking about that darn swing-set you have to put up in the middle of working on Mr. The-man's presentation.

If that isn't enough to make you jump over and check it out, they also have a printable tasklist, email alerts for your top tasks (called a hotlist), but also the ability to import/export tasks to iCal, Palm OS, XML, CSV, and text. Task lists can be published to the web if you want to share your inner-workings with the world, and with a non-free but reasonable price ($14.95/year) you can have others edit and append to your task list among other things. Toodledo offers a free 7-day trial of their pro account for your enjoyment.

Wait, there's even more. There is a developer API, it fully supports GTD, tags, history and stats, a scheduler, some goal-setting functions, RSS support, SMS support, WAP support and more. Tasks can be imported from Outlook, Apple iCal, and Remember The Milk. Seldom is there such a complete feature set in a free application. It is a major time-saver for the quick-and-dirty type task person who doesn't want to spend 8 years filling out a task form. If you don't have a solid task-list manager yet, this is the ticket.

Why Google hasn't built something as fundamental as a todo manager into Google Calendar is beyond us, but now you have one more option for tasks on in gCal. While we've previously seen hidden code lead to speculation that todos were (finally) coming, as well as Remember the Milk integration, a new Greasemonkey script brings its own todo list to Google Calendar with an interesting twist. As you can see, this script from Google Operating System gives you a basic todo list without anything like alarms or filing in different calendars. The advantage here, however, is that the script saves todos as events in your calendar, which means you can get to these todos from any computer on which you install the script.

Check out Google Operating System's post for more details, or simply install the script to hit the ground running.

[via Lifehacker]

Getting and staying organized in any school level can be a little difficult, now there is a free online application that could help.

mySchoolog is an online application that students can easily use to track and organize their school lives. Users start off by entering lessons they take and organizing them into categories, and make weekly schedules. Schedules can be made through a drag and drop lesson planner with times associated for each class to keep them organized. Of course it has a to-do area where appointments, homework and anything else can be added, and reminders set to be sent out by email or sms. Lesson notes can be entered online, searched, exported and printed so they can be kept and used when required. 20GB of File storage is available for documents, audio or images, and can be categorized by lesson.

But really, is there any time to organize yourself while in school? Sometimes not, so hopefully this might help a bit.

It would be great if Google had one single location where every service they are offered was centralized, and it appears they're working on one.

After wondering why Google had purchased Jotspot some time ago, GuillaumeB and Google Operating system among others have come to the conclusion that JotSpot could be the start of a home for all of Google's applications and our documents; "The GDrive".

Currently with Jotspot, users can store, share and edit spreadsheets, calendars, files and photos, to-do lists, email lists, and track projects with a project manager. So, in reality it's not that far off from a possible centralized Google GDrive storage area where users could store all of their Google specific spreadsheets, documents, forums, blogs, mail, calendar, and photo galleries in a wiki type format. Could we finally see the GDrive released this year?