A French website [Google Translate link] is reporting that 130,000 Tax Authority computer systems are soon to make a major switch to open source software. Email and calendar duties are being handed over to Thunderbird and the Lightning plugin. The move also includes a transition to OBM's open source groupware/collaboration/messaging platform.

When the General Directorate of Public Finance was formed, two tax agencies were combined. Their users were split, with 80,000 using Lotus Notes and 50,000 running Microsoft Outlook. In the end, the new agency's decision had a lot to do with a desire not to re-license Lotus Notes and Outlook and to simplify operations by supporting a single client.

Thunderbird had already made inroads with the French Department of Defense as well as the Misitry of Culture. The new migration brings the total number of installs to more than 200,000.

Always nice to see Mozilla adoption in the enterprise!

[via OSOR.eu]

When it comes to organizing your email inbox, Apple's Mail.app isn't the most sophisticated offering out there. FlagIt! is a mail add-on that lets you quickly mark your messages as urgent, pending or to-do. It adds its own set of flag icons to the seldom-used "flag" column in Mail, and sets the titles of your messages to the corresponding colors.

Once you've installed FlagIt!, you can start flagging by right-clicking (or control-clicking) on messages in your inbox and scrolling down to "Mark." In addition to flagging messages, you can set up custom flags and mark messages as completed right from this menu. All the default Mark menu items are still there, too, so you can mark as read or unread like you normally would. One word of caution to Snow Leopard users: to make FlagIt! work, you'll have to put Mail.app into 32-bit mode. You can do that by selecting Mail in the Finder and doing a Get Info.

Gmail's auto-complete address feature is kind of awesome. I can't remember the last time I actually looked up a contact's email address before sending a message in Gmail. Instead I just start typing their name and Gmail usually locates the address within a few characters.

But there's a downside. Sometimes you'll have more than one contact with the same first name. If you've ever sent a message to the wrong Dave, Jen, or Bob, there's a new Gmail labs feature that can help... sometimes.

The feature is called "Got the wrong Bob?" and it works much like the "Don't forget Bob" feature that was already available in Gmail labs. When the Don't forget feature is enabled, Gmail will pay attention as you start to type a list of email addresses. If that list looks similar to lists of recipients for previous email addresses, it will automatically suggest additional people you may want to include.

Instead of suggesting recipients, Got the wrong Bob will notice if you normally send emails to Paul Simon, Neil Young, and Art Garfunkel and if you accidentally address a new message to Art Vandelay instead of Garfunkel Gmail will ask if you meant to send the message to the other Art.

Of course, there's no way for Gmail to know if you've got the wrong Bob when you're sending a message to a single recipient. But that's why you should really pay more attention to what you're doing in the first place.

GooSync, a calendar, contact, and task synchronization service we've written about before is discontinuing their free service, and guiding free users to their new "Lite" offering. The new Lite version costs $10US per year, and apparently consists of what was available before in the free version, while there is no change for GooSync Premium users.

WebWorkerDaily reported the news, and while it seems obvious that current GooSync users would have received an email from GooSync announcing the changes, I was unable to find any information about the service change on their website at all. GooSync doesn't seem to have a company or product blog, or at least there isn't one linked to from the GooSync site. WebWorkerDaily reports that GooSync's change in policy is due to "exponential demand for GooSync over the last 12 months". That seems unlikely, given that Google has recently released a free synchronization service that covers the lion's share of what GooSync offers, plus push Gmail.

It's hard to compete against the Google juggernaut, particularly when your product relies on offering add-on services to Google's existing products. The chance will always be there for Google to expand their offering and make yours irrelevant. Let's hope that's not what's happening here, as GooSync has a loyal following.

Over 30,000 email addresses have been compromised, with their login info posted online, in the past few days. The BBC has apparently seen the list, and it includes Hotmail, AOL, Yahoo and Gmail users. None of those companies are to blame, though, because the owners of the email addresses got caught in a phishing scam. In case you're not already in the habit of making sure you're not giving your login info to fake websites that are made to look real ones, this is a good reminder to start.

Gmail is dealing with its share of the stolen accounts by forcing password resets, and a spokesperson at Google said there was no breach in Gmail security. This comes right on the heels of a possibly-related Hotmail-only phishing attack that hit 10,000 accounts earlier this week. To be safe, make sure you use a different password for each service you sign up for (the BBC says 40% of Internet users have the same password for everything), and if you click on a link in your email, make sure you're on a legitimate website before you sign in.

[via Mashable]

Gmail Notifier makes sense. Using webmail has its advantages, but it also means either keeping a webpage open or checking back periodically to see if you have new mail. So, it's good to have an app that's lighter than a full email client, but lets you know when you have unread messages. The problem is that Google already makes a Gmail Notifier, and it's better.

Google's version of Notifier is not only better-looking than the gmailnotifier.com version, it's also available for both Windows and Mac, and supports Google Calendar alerts. Why would you want to use the off-brand version of Notifier? The only reason I could find is that it supports multiple Gmail accounts, and lets you delete messages without going to your inbox. I'll still take Google's version, thank you very much.

The upcoming version of Mozilla's desktop email client, Thunderbird 3, just entered its 4th beta. This new beta adds significant features, including better Gmail integration, smart folders, and better search filters. If you've been looking for an excuse to stop using webmail - especially if you're a Gmail user - it looks like Thunderbird now has most of the features you would have missed.

Gmail integration now includes syncing for your sent mail and trash folders, and uses All Mail as the archive folder. Smart Folders allow you to combine special folders (like your inboxes, and the aforementioned sent and trash folders) from multiple accounts. Advanced Filtering lets you search by a specific category, including by sender, tags, and attachments. Sure, there might still be something you can do in Gmail on the web that you can't do in Thunderbird, but that list seems to be shrinking with every new beta.

[via Lifehacker]

It seems like just two years ago that Yahoo! bought open source communication platform Zimbra for $350 million. Oh right, that's because it was. But today it looks like Yahoo! is looking to sell Zimbra, along with a number of other properties that don't fit the company's streamlined mission statement including HotJobs.

While Zimbra's advanced email tools certainly made their mark on the recently updated Yahoo! Mail web client, but Zimbra's real strength lies in the fact that you can deploy the software on your own server and create a corporate network for email, chat, and calendar sharing. And that's not necessarily a business Yahoo! wants to be in right now. Instead the company is focusing on its consumer oriented products.

Being able to read and reply to incoming text messages makes Google Voice pretty convenient, but it just got even better. Now you can have SMS messages forwarded to your email account, and reply from your voice number via email, too. You can enable the feature in your Google Voice settings under Voicemail and SMS. Third-party services have been doing things like this for a while, but Google Voice does it at no charge, through a service you already use.

Getting SMS by email has plenty of advantages. The biggest of these is that you can turn off SMS to your phone, so you're not paying for it, and read messages by email instead. You don't have to keep separate Voice and Gmail windows open to read text messages and email in your browser anymore, either. Also, you can file your texts in the same inbox as your Google Voice voicemail, so all of your incoming phone-related messages have one unified location. Finally, if you're using a threaded email client (like Gmail, as Google helpfully points out), your sms conversations will be threaded, too.

[via Lifehacker]

Postbox - the e-mail application for Windows and Mac OS that we first mentioned back in February has exited it's long Beta period and reached a 1.0 release.

Postbox pitches itself as being 'smarter than your average e-mail client'. Built on a Mozilla core, the application works behind the scenes to catalog everything in your mail. Text, contacts, addresses, links, pictures, attachments - all of them are indexed, providing a very powerful search experience and a useful e-mail view that abstracts potentially interesting content from the body of the e-mail itself.

If, like me, you use GMail, you will have become accustomed to the conversation based message view and this is a perspective that Postbox retains, making migration from the web interface to the Postbox application a painless process. Postbox is compatible with a wide range of e-mail services (Gmail via IMAP and POP3, MobileMe, AOL Mail, Windows Live Hotmail and Yahoo! Mail Plus as well as any generic IMAP or POP3 account) and includes excellent integration with the most popular services. One such example is the integration between Postbox's powerful 'To Do' flagging function and GMail's own 'Star' system.

The feature list is really too extensive to list here, but includes RSS support, Newsgroups support, Facebook / Friendfeed / Twitter integration, emoticons, draft auto-saving, password protection, spam filtering, return receipts, add-ons and much more.

Postbox retails for $39.95 with discounts available for 'Family Pack' purchases. A 'Lifetime Upgrade' option is also available.

By far the best way to experience Postbox's powerful search facility and unique content abstraction is by trying it - and thankfully a free trial is available from the Postbox site.

The only question is... is there still a place for desktop e-mail clients in today's online e-mail environment?

If you're a hardcore Gmail user, I don't need to tell you that Gmail was down yesterday. The Gmail Blog has an explanation of the outage, which officially lasted for 100 minutes. So, here's the reason you couldn't get to your Gmail yesterday, straight from the horse's mouth: apparently Google took down some servers for routine maintenance. This would have been fine, but because of some recent improvements to the way Gmail handles requests, the request routers became overloaded. This caused them to shunt the workload over to other request routers, which quickly became overloaded, too. Oops.

Fortunately, Google has tons of extra capacity just waiting to be switched on in this kind of emergency, so things were back up and running relatively quickly. Google has quite rightly determined that their request routers need some failure isolation improvements to prevent a similar chain reaction in the future, and they promise they're working on it. Maybe this will quiet down all of the "#gfail" naysayers who freaked out via Twitter the minute the service went down yesterday.

If you want a bit of text to be human-readable, but not read or indexed by bots, TxtNinja has got you covered. It converts your text to a GIF, with customizable size, font and color. Potential uses include concealing your email address from spammers, sending sensitive information over IM, and getting around text filters on forums.

The downside of TxtNinja is that the choices of fonts and colors are very limited, and they aren't common web fonts, either. Your TxtNinja GIF, unlike a real ninja, is unlikely to blend in with its surroundings. This isn't a particularly big deal, though, and you can use it to your advantage if you happen to want your text to stand out.

Gmail has rolled out a new feature that should make it a bit easier to address email messages. Up until now, the easiest way to fill out the "to" field was to start typing names and select the appropriate contacts from a drop-down menu if and when they appeared. But digging deeper down into your address book was a bit trickier.

Now, all you have to do is hit the To: link next to the address field and a contact box will pop up. You can scroll through your complete address book and select all the names you want to address your email to. Or you can use the search box to navigate address books of mythic proportions.

The old Gmail auto-complete feature is still easier if you're sending messages to frequently used addresses. And it loads faster. But the new contact chooser brings Gmail in line with pretty much every other email client out there.

For some reason, the contact chooser opens in a new browser window, which makes it easy to lose if you click away for a second. But it's a start.

[via Google Operating System]

If you use Gmail on a Mac, you should consider checking out Notify. It's a great-looking, compact app that sits in your menubar and tells you when you have new Gmail messages. It works with up to 4 Gmail accounts, and also supports Growl notifications. It uses only a fraction of the system resources of clients like Apple Mail, so trading in Mail for Notify and Gmail's web interface might be a good move if you're strapped for memory.

Notify takes up almost no space on your screen, even when fully expanded. Your separate accounts are laid out in an elegant tabbed interface that's compact, but not crowded. You can use Notify to manually check for new mail, or have it automatically refresh every 1, 2, 5, 10 or 15 minutes. There's also a handy button that opens Gmail in your browser, so you can quickly read those new messages. The app will soon be updated to work with Google Apps email accounts on your custom domain, or with any IMAP account, for that matter.