Postbox is a powerful email client based on Mozilla's Thunderbird, and, like Thunderbird, it now supports extensions. The selection of add-ons is limited right now, but it includes some useful ones: ReminderFox handles reminders and to-do items. Minimize to Tray is just what it sounds like, allowing Windows users to put Postbox in the system tray. Nostalgy adds keyboard shortcuts, and MozBackup backs up your messages and settings. This is a good start, but it'll interesting to see what other useful extensions pop up now that the door is open.

The latest build of Postbox also adds a long list of other useful features. If you're switching from Mail.app, you can now easily migrate your settings to Postbox. Postbox will now also pull photos for your contacts from OS X's address book or from Twitter. Several performance upgrades and fixes of annoying issues from earlier versions are also in place now, so it looks like a good time to consider giving Postbox a try.

Google is rolling out a handful of changes to the way it handles labels in Gmail. First, labels are moving into the top left-side navigation area, right by your shortcuts for inbox, sent, starred, and other items. You can also choose to hide some labels while showing others.

Probably one of the biggest changes is that users will now be able to drag and drop messages into labels. In other words, you can sort your messages much the same way that you would add them to folders in almost any other webmail system.

Google is also removing the "right-side labels" feature from Gmail labs. The company says the new labels behavior makes it unnecessary. But try telling that to users who have gotten used to their labels hanging out in a sidebar on the right side of their screens.

The new features aren't showing up in my inbox yet, but Google has a way of rolling these kinds of changes out gradually to some groups of users before others. Have you noticed any changes to your Gmail interface? Let us know what you think in the comments.

It's been a while since we first looked at ToodleDo, an excellent web-based task manager. But as cool as ToodleDo is as standalone web page, it's the integration with other services like Google Calendar that make it a task manager like this really useful. Recently ToodleDo launched a gadget for Gmail that makes it easy to view, create, or sort your tasks from Gmail, which is a killer feature for anyone who leaves Gmail open all day as they go about their other tasks.

In order to use the ToodleDo Gmail gadget you'll need to enable the Gadgets feature in your Gmail Labs settings. Google also offers its own Tasks application which you can also view in the Gmail sidebar. But while you can easily create tasks from email messages with Google Tasks, you don't have as many options for sorting and filtering apps as you get with ToodleDo.

[via WebWorkerDaily]

If you have the ability to install software on your work computer, by far the easiest way to move files back and forth between your home and work computer would be a file synchronizing product like DropBox. But if you don't, what's the best way to move a relatively large file between two remote computers? For small files, email is usually the answer, and for users of Gmail that expands to files of up to 25 MB in size. But with what can often be a big catch: Gmail won't allow you to transfer executable files, even if they are inside a zip archive.

However, if you're simply wanting to move a file between computers, you can exploit the fact that Gmail doesn't actually scan a file to see if it is an executable until you actually try to send the email containing the file. This means that you are free to attach any file up to 25 MB in size to an email in Gmail, as long as you don't send it. You can then log into your Gmail on another computer, and download the attached file, without ever running into the executable file restriction.

Of course, the other easy way around Gmail's limitation is to change the file extension of the file you are sending. If you have an executable file inside a Zip archive, and you change the archive's file extension from .zip to .zzz, for example, Gmail doesn't know what a .zzz file is and does not scan it. Voila, you can now easily send executable files through Gmail.

While a number of free webmail services including Gmail offers users POP3 or IMAP access for use with an external mail applications like Outlook or Thunderbird, Yahoo! considers this a premium feature and requires you to pony up $20 a year for POP3 access. Paying customers also get some other nifty features like an ad-free interface. But if you just want to use Outlook to send and receive email, YPOPs! can help.

YPOPs! is a free and open source application that provides POP3 and SMTP access to free Yahoo! Mail accounts. it does this by basically setting up a server on your desktop. The program acts like a go-between that lets Outlook, Thunderbird, Eudora, Opera, or other mail applications talk to the Yahoo! Mail server. It does this by communicating with the server using HTTP and then setting up a POP3 server on your desktop to talk to your email application. As such, it's not technically a violation of Yahoo!'s terms of service. Or at least, that's what the developers claim.

YPOPs! offers instructions for configuring a number of email clients to work with the program. Outlook 2007 wasn't listed, and when I tried configuring YPOPs! to work with Outlook 2007 I was unable to properly connect to the server. Have any of you tried the program and had more luck?

[via Online Tech Tips]

Google wants to help you become a Gmail ninja, and has created a site called Gmail Tips for the purpose. What is a Gmail ninja? It's someone who knows all the ins and outs of the productivity tools that Gmail offers, and can process their email very quickly and efficiently.

Rather than just asking Gmail's team for a list of all of the features Gmail has, the Google Tips page is made up of tips from Google employees working in all different parts of the company. It's a hit list of the best email productivity ideas from the bright minds at Google.

The page is divided up into four sections: White belt, Green belt, Black belt, and Gmail master. Each of these sections describes a level of productivity tip, White belt being the most basic, and Gmail master being the guru-level tips.

Helpfully, the Gmail Tips page also includes a handy printable PDF that gives you one double-sided page full of all of the tips listed on the page.

Now, to be fair, none of the tips are going to be much of a surprise to heavy Gmail users, even the Gmail master level tips. But it's a great resource to point friends and co-workers to if they are struggling to really get the most out of Gmail, or if you're looking for a way to convince someone that Gmail is probably a better solution for them than what they are currently using.

There's a minor uproar happening on Twitter over Microsoft's plans to continue using Word to render HTML email in Outlook 2010. Fixoutlook.org reports that nearly 8,000 people have signed a petition via Twitter to encourage Microsoft to change its mind and support web standards before the new version of Office leaves beta. To back up its claims, the site links to an HTML email message rendered in Outlook 2000, and the same message in Outlook 2010: the new version looks a whole a lot worse.

By sticking with Word's rendering engine, which Microsoft started using to render email in Outlook 2007, Microsoft would also be sticking designers with outdated font tags and tables, instead of the latest CSS hotness. According to The Email Standards Project, Microsoft's reason for doing this is to allow Outlook users to use Word's prepackaged design tools and email templates, and have those render correctly for other Outlook users. Microsoft itself is worried that rendering through a browser could slow performance and lead to inconsistent appearance across different HTML engines.

There are plenty of complex, feature-rich collaboration systems out there, but the web developers at Tgethr found that they weren't using all those extras. When it came down to it, all of their collaboration was happening over email, and Tgethr is just a way to make that email system work better. Start a new group with its own @tgethr.com email address, and Tgethr can encrypt and archive all the messages sent to that address online for easy reading.

The cool thing about Tgethr is that it's not really another service to use and commit to. You can respond quickly to the group by using your email client, and all the messages wind up in your inbox. Attachments get saved and linked, so you can download them from the web instead of having them sit in the individual inboxes of people in the group. If you're looking for a simple, sensible way to do email groups, Tgethr is a good bet.

Google's contact manager for Gmail has left a lot to be desired for a long time. For once thing, up until recently it didn't have fields for birth dates, web sites, or other information that might be stored in your other address books. But today Google added support for birthday and website information.

Now when you import contacts in CSV format from Outlook, Outlook Express, Hotmail, or Yahoo, or vCard format from OS X address book, the additional information should be copied over correctly. Google added these features to its standalone contact manager a while back, but the integration with Gmail is a welcome addition.

Of course, if you've already imported a few thousand contacts from your Outlook Address book, you're out of luck unless you want to delete all of your Gmail contacts and start again from scratch.

Gmail Mobile just received a couple of updates that bring it even closer to the full Gmail experience: keyboard shortcuts and faster autocompletion for contacts. When Google says "keyboard shortcuts," the emphasis is on the "keyboard" part. You'll need to have an Android phone with a physical keyboard, like the G1, to use them. If you do, Gmail on your phone now supports all the same shortcuts you can use in desktop Gmail, so you can navigate your mailboxes or jump to the next message with a single keypress.

Faster autocompletion can be used by Android and iPhone users alike. Autocompletion has been reported on some blogs as a new feature, but Google's own blog post suggests that addresses just complete faster now, thanks to caching of results from previous address book searches. This means that possible addresses should now come up as you type, making it even quicker than before to send a message from Gmail Mobile.

If you're running Google Apps (Premier or Education editions), but you still use Outlook for email, you're in luck. Google Apps now syncs with Microsoft Outlook, so you can keep right on using it, and get your gmail messages, too. It's not just email that syncs: calendars and contacts do, too.

As you'd expect, syncing works both ways: you can bring your Google Apps data into Outlook, and send your Outlook or Exchange data to Google, and it's apparently only a 2-click process. Google Calendar in Google Apps also now supports the free/busy functionality of Outlook's calendar, so you can schedule meetings with all of your contacts, regardless of whether they're on Google or Outlook. Does this mean more business users are going to be switching to Google Apps?

Yahoo! has been talking about ways that the company can use social networking-style features to improve the email inbox. Now the company is rolling out a minor update to Yahoo! Mail that could certainly save you a lot of time and hassle, because it lets you sort your email messages so that you only wind up seeing emails from your contacts.

Here's how it works. First, you have to set up a Yahoo! profile by visiting profiles.yahoo.com. Yahoo! will scan your existing list of email contacts and suggest users that you might want to make "connections" with. Once you invite those users to be your connections, and they accept, they'll show up as connections. And then you can click the "From Connections" button in your inbox to only see messages from people you actually know.

This should help cut down on the amount of spam, bacn (does anyone still user that term?) and other less than urgent emails you have to deal with on a daily basis.

[via CNET]

Gmail may have a simple look and feel, but there's a lot of JavaScript running behind the scenes. And that means that even if you're using Google's own web browser, it can take a while for Gmail to load properly. But what if you need to see what's in your inbox right now and you cannot possibly wait?

There's a new feature in Gmail Labs called Inbox Preview that will actually show you the 10 most recent message headers in your inbox while you're waiting for Gmail to fully load.

Honestly, I'm not sure how useful this feature is, since 90% of the time Gmail loads quickly enough for me that I would have to struggle to read even the first message header before it disappears. But if you have a slower system, maybe you'll find Inbox Preview more helpful.

To enable the feature, login to your Gmail account and click the little green bottle icon next to the settings link at the top of your screen. Then scroll down until you find Inbox Preview and click the enable button.

Google Operating System spotted some code in Gmail that points to an upcoming feature called "Magic Inbox" or "Icebox-Inbox." It's not clear what this mystery feature is going to do, but it looks like it's a new way of prioritizing your incoming mail based on senders you've interacted with frequently. Commenters at gOS have been attacking the feature based on speculation about how it might work, but I'm not jumping to any conclusions.

As evidence for their theory that Magic Inbox is based on some kind of friend priority algorithm, gOS cites a feature called Friend Finder that Google is known to be working on. They explain that "Friend Finder analyzes a user's email traffic and indicates the friends with whom a user has strong email connections based on incoming/outgoing traffic and the frequency and speed in which two parties respond to each other," which would be a good way to determine which messages belong at the top of a busy inbox.

As I said, I'm not jumping to conclusions about the exact way this is going to work. There already seems to be a strong reaction both for and against this feature, and we don't even know what it does yet. Any inside tips, readers? Do any anonymous Gmail team members out there want to tell the real story?

Google has a lot of different services under its roof. And sometimes it makes a lot of sense to combine them. For example, Google Docs is an online office suite. And people often send Office documents as email attachments. So it's kind of a no-brainer to let users open or preview PDF, DOC, and other file sent to their Gmail addresses.

Google also has a web-based language translator. It comes in handy if you're trying to read a news item on a web site in a language you don't speak. But I'm not sure I really need this feature in my email. I don't tend to correspond with people who speak languages that I can't understand via email. But maybe that's just me. Because Google just rolled out a new Gmail labs feature that lets you add a translation button to messages in your inbox in a foreign language.

I suppose there is one area where this could be useful. If you have a friend who speaks German as their first language, but who also speaks English, you may find yourself corresponding most frequently in English. But while he might be able to keep up with a little work, he may find it easier to hit the translate button. Unfortunately, computer translations are usually bad enough that even if his English isn't great, he may find them harder to understand after they're translated.